Many meetings are conducted with a series of PowerPoint slides. Thus, they take up a lot of time, and end without concrete decisions. Here you’ll find proven principles for efficient meetings that lead to quick and well-founded decisions.

• Use meetings exclusively for decision-making, not for information sharing: Ban PowerPoint presentations from your meetings. Instead, send out a Word document with all the key facts, conclusions, and recommendations before the meeting. This allows all participants to prepare and focus on decisions during the meeting. Request confirmation before the meeting that the information has been read, this ensures everyone is prepared.
• Appoint a meeting leader and create a clear agenda with time frames for each item: The meeting person leader ensures that both agenda & time frames are followed, and that everyone is guided toward making a decision. If the meeting goes off-topic, the time frame is exceeded, or discussions get lost in details, it’s important to postpone the decision.
• Have the meeting summarized with decisions and who does what by when: The meeting leader prepares a brief summary within 24 hours after each meeting. This should clearly state what was decided, who is responsible for which tasks, and by when these should be completed.

Efficient meetings are the key to a productive and goal-oriented way of working. Make the best use of your time and resources with precise meeting preparation, a clear agenda with time frames, a summary of decisions, and follow-up on results.

Feel free to contact me at ak@aklein-consult.com to improve your meeting culture!

Many meetings are time-consuming and end without concrete decisions. Here are proven principles for efficient meetings that lead to fast, informed decisions:

• Use Meetings Only for Decision-Making, Not for Information Exchange: Ban PowerPoint presentations from your meetings. Instead, send a Word document with facts, conclusions, and recommendations before the meeting. This allows participants to prepare in advance and focus on decision-making during the meeting. Require confirmation from attendees that they have read the information beforehand to ensure everyone is prepared.
• Clear Agenda with Meeting Leadership and Timeframe for Each Item: The meeting leader ensures that the agenda with timeframes is adhered to and that all participants are guided toward a decision. If the meeting deviates from the topic, the timeframe is not adhered to, or unnecessary details are discussed, it is crucial to postpone the decision.
• Meeting Summary with Decisions and Who Does What by When: After each meeting, a brief summary needs to be written within 24 hours, clearly documenting what was decided, who is responsible for each task, and by when it should be completed.

Efficient meetings are key for a productive and goal-oriented workflow. Optimize your time and resources with precise meeting preparation, a clear agenda with timeframes, a summary of decisions, and follow-up on results.

Contact me at ak@aklein-consult.com if you want to improve your meeting culture!

Do you get lots of e-mails and memos from your subordinates and peers where you ask yourself: What’s the point? As a result of poorly written and thus unclear mails and memos, you are wasting your precious time.

This does not have to be the case. Albert Klein from AKlein-Consult comes with his hands-on experience in professional business writing von Procter & Gamble. I will implement a new approach of written communication in your organization. Based on very concrete and real examples, your written communication will become both efficient and effective.

Just approach me if you’re interested in my broad know-how in written communication from Procter & Gamble: ak@aklein-consult.com

AKlein-Consult: Business Know-how from P&G and Coca-Cola

Have you ever attended unproductive meetings that last too long and do not show meaningful results?

This does not have to be the case. Albert Klein from AKlein-Consult ensures that your meetings get most efficient. This starts with a professional meeting preparation, a clear-cut meeting agenda and a meaningful meeting summary.

Just approach me if you’re interested in my broad know-how in efficient meeting preparation, implementation and follow up: ak@aklein-consult.com

AKlein-Consult: Business Know-how from P&G and Coca-Cola